Circuit Court Clerk’s Office Overview PDF Print E-mail

The business services and responsibilities are defined by state statute, court rules and county policies, and include:

  • Administrative management
  • Technology planning and deployment
  • Court case management
  • Records management and preservation of exhibits
  • Financial management (statutory fiduciary for Circuit, General Sessions, Juvenile and Probate Court)
  • Juror Administration
  • Staff development - training and implementation of new laws and court procedures
  • Statutory dissemination of information and data reporting to various agencies
  • Courtroom support for judges and judicial equivalents


The Circuit Court Clerk is a constitutional officer and is elected to four (4) year terms. The Circuit Court Clerk ensures the efficient operations of our courts by maintaining dockets and records, handling administrative matters and serving as goodwill ambassadors to the public. The duties and authority of a Circuit Court Clerk are outlined in T.C.A. 18-1-105 and T.C.A. 18-1-108. The Loudon County Circuit Court Clerk also serves as the Clerk of General Sessions, Juvenile, and Probate Courts and as the Jury Coordinator. The office of the Circuit Court Clerk coordinates and manages the general legal business, public communications, and financial operations of these courts in Loudon County. Annual receipts in the Circuit Court Clerk’s office average $4,000,000. The Circuit Court Clerk’s office employees thirty five (14) full time employees and five (2) part time employees.

CIRCUIT COURTS are courts of general jurisdiction in Tennessee. Circuit judges hear civil and criminal cases and appeals of decisions from City, Juvenile, Municipal and General Sessions courts. The jurisdiction of Circuit Courts often overlaps that of the Chancery Courts. In FY 2009/2010, we had 225 criminal cases and 209 civil cases filed in Circuit Court.

GENERAL SESSIONS COURT jurisdiction varies from county to county based on state laws and private acts. Every county is served by the court which hears civil and criminal cases, including matters formerly handled by justices of the peace. Civil jurisdiction is restricted to specific monetary limits and types of actions. Criminal jurisdiction is limited to preliminary hearings in felony cases and misdemeanor trials in which a defendant waives the right to a grand jury investigation and trial by jury in Circuit or Criminal Court. General Sessions judges also serve as juvenile judges except in counties in which the legislature has established a separate Juvenile Court. Additionally Loudon County General Sessions Court also has domestic jurisdiction. This includes divorce and order of protections. In FY 2009/2010, we had 3,249 criminal cases, 4,330 traffic cases, 1,755 civil cases and 398 Domestic cases filed in General Sessions Court.

JUVENILE COURT jurisdiction is vested in General Sessions Courts in all counties except those in which the law establishes special Juvenile Courts. Juvenile Courts have exclusive jurisdiction in proceedings involving minors alleged to be delinquent, unruly, dependent and neglected. Juvenile Courts also have concurrent jurisdiction with Circuit, Chancery and Probate Courts in some areas.

PROBATE COURT jurisdiction is found in Chancery Court in most counties across the state. Jurisdiction here in Loudon county is vested in the General Sessions Court by private act. Probate court hears matters involving the administration of estates of decedents. Probate Courts also have concurrent jurisdiction with Circuit and Chancery Courts in some areas.

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